10 PandaDoc Alternatives: Features, Pricing, and Selection Tips

Have you been using PandaDoc but feel it’s not quite aligned with your proposal workflow? You’re not alone. As teams grow and proposal needs evolve, many PandaDoc users start exploring alternatives that better match their expectations. 

Below, I’ve highlighted smart PandaDoc alternatives designed for structured, standardized proposal creation; cleaner, more scannable proposal flows; interactive actions; faster client sign-offs; and more flexible pricing, so your proposals can work as smoothly as you do.

In this blog, I’ll walk you through the latest proposal makers, their key features, and annual pricing to help you identify the PandaDoc alternative that best aligns with your business goals.

10 PandaDoc Alternatives for Quick and Professional Proposal Creation

If you use PandaDoc, you’re likely familiar with its feature-rich environment, which often requires time to master and a solid understanding of proposal workflows. Recent user feedback suggests that some long-term customers are reassessing their needs around pricing structures, upgrade paths, and feature flexibility.

With that in mind, let’s explore the top 10 PandaDoc alternatives and see how they compare as proposal makers and where they may offer a better fit for different business needs.

1. DocHipo

If your goal is to create scannable, interactive proposals in a standardized format trusted by industry leaders, DocHipo is worth exploring as an all-in-one proposal maker and content design tool.

Its enterprise-ready, web-style proposal format and mobile-friendly proposal templates remove guesswork for both new team members and time-pressed sales managers. The intuitive drag-and-drop editor makes it easy to build accurate, professional proposals quickly, without delays or complexity.

Every proposal follows a streamlined, scalable structure that includes all the essential components of a professional business proposal: executive summary, company overview, expertise, client needs, recommended approach, scope of work, timelines, interactive pricing tables, team or resource profiles, testimonials, terms and conditions, and contact details.

You can assign clear, meaningful titles to each block, which appear automatically in the navigation menu or table of contents for your prospects. Blocks can be added, removed, or rearranged, and every element within them is fully editable, including text formatting, font styles, color themes, visuals, and more. 

The real-time collaboration features for teams and the interactive proposal features for clients save significant time on back-and-forth reviews. 

Its proposal-specific widgets, pricing, scope of work, timelines, and e-signatures create a polished, scannable structure aligned with how stakeholders typically review and approve proposals, helping reduce confusion and follow-up questions. 

The Scope of Work widget clearly defines deliverables by outlining tasks, descriptions, and estimated durations with editable units, while the Timeline widget sets realistic expectations by presenting clear start and end dates for each task.

The Pricing widget presents costs with complete transparency and includes interactive features that enhance the client experience. It clearly breaks down item names, unit prices, quantities, discounts, taxes, and total amounts, allowing stakeholders to adjust values directly within the live proposal. This flexibility eliminates back-and-forth revisions and re-uploads, helping deals move forward without unnecessary delays.

Once published, proposals can be reviewed and approved directly in the browser. DocHipo’s e-signature widget enables quick, device-friendly signing, allowing stakeholders to approve proposals without additional explanations or follow-up calls. 

You can also manage proposal validity by setting expiration dates and controlling how proposals are shared for next steps, whether with or without a signature form, such as onboarding details, “let us know” confirmations, or quick setup forms.

To keep proposals brand-focused, you can use the Brand Kit to store your brand assets and apply them instantly to your proposal designs with a single click. DocHipo also lets you manage company-level settings for proposal groups, where you can configure currencies, items, taxes, usage units, and signature forms to match your business requirements. These settings automatically update DocHipo’s proposal widgets, eliminating the need to re-enter the same information and ensuring consistency across all proposals.

Also, the collection option in DocHipo lets you organize all your proposals by customers or project types.  

In a nutshell, DocHipo streamlines your workflow by bringing everything you need to create proposals and business documents into one place, so you can work faster and stay on top of deadlines. Watch the video to see how you can create professional proposals for marketing, consulting, SaaS, IT, and other professional services, without the need to hire specialists.

Pricing

• Get access to free proposal templates and free features.
• Pro plan starts at just $7.5 per user per month when billed annually; an affordable pick for freelancers, solopreneurs, and small teams.
• Growing organizations can opt for the Pro Unlimited plan at $225/month for unrestricted usage.

Also, DocHipo is available in 15+ local currencies for hassle-free billing.

2. Qwilr

Let’s discuss another proposal automation and creation tool: Qwilr, a popular PandaDoc alternative with better templates. Also, you can create your own proposal template and add different sections and layouts. The interface is smooth, and the editor feels like the usual PowerPoint interface, just much polished. 

It offers a wide range of proposal templates tailored for SaaS, marketing, events, email, video, and branding agencies. While different formats can make it harder to establish a consistent structure, many templates effectively highlight industry-specific sections and briefs, including subtle animations for a modern touch.

There are a few preset block styles you can explore for aesthetic purposes. Also, you can save both templates and particular blocks in your library for future reference. Editing the proposal templates seems easy so far, as you can add content such as images, columns, tables, and accordions (foldable content) by clicking the plus icon for each block. It also supports embeddable content, such as videos, interactive pricing, and calendar booking, to improve clarity. 

The best part of Qwilr is its built-in ROI Calculator, which lets you showcase how you can help your client increase profits or reduce costs using a variable slider. Additionally, you can customize the pricing section; however, locating the standard SOP and timeline tables is challenging, which hinders the user experience. 

Moreover, you can create proposals directly from your CRM and share a separate collaborator link for internal review. You’ll receive real-time notifications of buyer actions via email alerts, just like PandaDoc. 

So, if you want a slightly polished proposal maker and automation tool, Qwilr can be your next favorite! Also, Qwilr itself claims to create proposals faster than PandaDoc. You can use the free trial to assess its accuracy.

Pricing

• It has a limited free plan.
• Business plan starts at $35 per month for one user when billed annually.
• Get the Enterprise plan for $59 per month when billed annually. Also, it’s ideal for both small and large businesses seeking end-to-end automation and proposal analytics.

3. Proposify

Proposify is a capable PandaDoc alternative for teams seeking proposal automation without fully committing to PandaDoc’s higher pricing tiers. If your needs are centered on core proposal creation, sharing, and tracking, it can serve as a practical option that covers the essentials.

From a functionality standpoint, Proposify supports proposal creation, sharing, and tracking in a way similar to PandaDoc and Qwilr. It offers a solid selection of templates, though the absence of clearly defined template categories can make discovery slower, especially when compared to tools like DocHipo that use more structured organization.

Whereas the interface looks clean at first glance, the editor takes time to get used to. While you can add images, videos, text blocks, tables, and variables from a side panel, navigation feels a little exhausting. Compared to newer PandaDoc alternatives, the editor feels dated, making the overall editing experience more tiring than it should be.

Still, if you’re finding PandaDoc irrelevant and previous alternatives to be a little contemporary from your regular expectations, you can try it for free for a limited time.

Pricing

• Get a limited free trial.
• The Basic plan is $19 per month for two users when billed annually.
• Get the Team plan for $41 per month for more advanced features.
• Business plan starts at $65 per month for five users when billed annually.

4. Better Proposals

Better Proposals has become a strong PandaDoc alternative, promising to cut proposal creation time in half. As a proposal automation tool, it checks many boxes, like automatic proposal tracking, client onboarding flows, and polished proposal delivery. However, validating that “half the time” claim depends heavily on how much effort you invest upfront in setup and configuration.

It requires a fairly detailed onboarding process, which might be a small setback for busy professionals. From defining brand styles to structuring templates and workflows, you need to input substantial information before seeing personalized results. It also offers a large library of visually consistent, aesthetically refined proposal templates, many of which clearly reflect industry-specific use cases.

However, the learning curve is steep. For beginners or teams with new talents, the interface can feel stressful and unintuitive. Even simple actions, like selecting, customizing, and finalizing templates, can feel overwhelming. 

On the positive side, Better Proposals allows template reuse, section saving for future projects, and importing proposals from MS Word, which helps streamline repeat workflows over time. However, collaboration and modern editing controls, such as duplicating content blocks, feel limited in this tool. Multi-user permissions and branding flexibility also tend to unlock fully only at higher pricing tiers.

Overall, Better Proposals is powerful but not perfect. Most people suggest that the initial setup isn’t always self-explanatory, which slows down early adoption rather than accelerating it. It works best for teams willing to invest time up front.

Pricing

• Start the free trial for a limited period.
• The Starter plan costs $13 per month when billed annually.
• The Premium tier plan is $21 per month with a custom domain, CRM integrations, and more.
• Enterprise plan starts at $42 per month with advanced user permissions and so much more.

5. Prospero

If you’re looking for a more intuitive PandaDoc alternative, especially for teams that value speed over complexity, Prospero can be an option. Compared to tools like Better Proposals or Proposify, Prospero feels easier to navigate, with a clean, app-like interface that reduces the learning curve for first-time users.

You can start proposals from scratch or use ready-made templates, targeting niche services such as bookkeeping, voice artists, audiovisual projects, film, ghostwriting, digital ads, and even inventory management. This broad range of templates makes it appealing to agencies and freelancers working outside typical SaaS or marketing use cases.

The editor resembles a modern web design platform’s user experience. You can add blocks, manage layouts, and even reuse content blocks to save time. A dedicated slab-like panel on the right lets you quickly insert text, quotes, images, and videos, keeping customization slightly more intuitive than other PandaDoc alternatives.

But one major concern I’ve found online is its reliability; frequent downtime can disrupt proposal viewing and signing, which majorly affects client relationships. On the upside, you’ll love its combined e-signature and invoicing flow, along with “client viewed” alerts for timely, well-informed follow-ups.

Pricing

• Get a free trial in the beginning.
• Get the premium subscription for $12 per month when billed annually. 

6.  Bonsai 

Bonsai is a perfect PandaDoc alternative for teams that want proposals tightly connected to project and client management. The interface is clean and intuitive; once you enter the dashboard, you can track timelines, logs, profit and loss, and make proposals. This all-in-one setup is especially helpful for service-driven teams that want fewer tools and a more streamlined workflow.

Bonsai’s proposal templates are visually sleek and service-oriented, with slight formatting variations by category. 

Editing is beginner-friendly; you can double-click to modify blocks, use the plus or cross icons to add or remove sections, and experiment with a handful of header themes for layout variety. While there’s no built-in undo button, standard keyboard shortcuts get the job done.

Pricing tables are the sweet spot for Bonsai tool users. You get three core fee structures with editable descriptions, flexible units (per hour, day, or week), and interactive inputs that make costs easy to scan. However, timelines and scopes are handled in text-heavy designs without a standardized, scannable format. This imbalance subtly shifts focus toward pricing while underplaying other decision-critical details, which may affect stakeholders’ first impressions.

Once finalized, send proposals via email automation, save reusable templates, or download as PDFs. Overall, Bonsai works best for small and growing teams in marketing, branding, consulting, coaching, accounting, and writing. So, if you seek a simple, guided proposal experience without enterprise-level complexity, you can try this proposal builder.

Pricing

• Try the proposal builder for free for a limited time.
• Get the Basic plan for $9 per month when billed annually.
• The Essential plan starts at $19 per month per user for an annual subscription.
• The Premium plan starts at $29 per month for advanced features.
• Try the Elite package for $49, billed annually. 

7. Proposable

People love using this proposal builder to quickly create, send, track, and eSign sales proposals. It’s one of the best PandaDoc alternatives for sales-led organizations, with a focus on speed and visibility.

One of Proposable’s strengths is its broad template library, covering web design, social media, business services, staffing agencies, IT services, and project proposals. While updates to the proposal template and new releases are limited, many templates fairly reflect industry-specific sections and proposal logic.

Engagement tracking is another highlight of this proposal software. You may love exploring the built-in analytics and real-time notifications for precise interactions. However, frequent server lag can disrupt workflows, and a poor mobile contract experience is a major setback. Also, customer support is where Proposable struggles most.

Pricing

• There’s a free plan, but with very limited features. 
• Get the Solo plan for $19 per month (billed annually) with limited permission to send proposals.
• The Team plan costs $39 per month and is ideal for making proposals in high volume.
• The Enterprise subscription plan starts at $500 per month for non-stop support and unlimited proposal creation.

8. Pxmo

Let’s check out another clean, user-friendly PandaDoc alternative that feels closer to a modern design tool than a rigid proposal builder: Pxmo proposal software. The interface is intuitive as usual; navigation is smooth; and getting started doesn’t feel overwhelming, unlike with other PandaDoc alternatives such as Better Proposals and Proposable.

Pxmo has a number of professional templates for various businesses. Editing variables is fairly simple, though the proposal copy can feel lengthy, and visual customization remains slightly outdated compared to design-first tools.

With collaboration features, basic integrations with Google Drive and Zapier, and flexible sharing options via links or PDF downloads, Pmxo can help you streamline your projects with generic options. However, advanced capabilities come with a learning curve.

Branding, custom domains, and white-labeling are usually available in higher-tier plans. Also, elements such as charts, text highlights, buttons, and anchors add functional depth to polished proposals. If you want an unintimidating proposal maker for basic workflows, you can give it a try!

Pricing

• Get the Starter pack at only $9 per month when billed annually. 
• The Pro plan is available for $19 per month per user with an annual subscription.
• Also, the Business plan starts at $49 per month and includes unlimited proposals.
• The Enterprise plan includes a custom quotation tailored to your business needs.

9. Docspo

Get the Docspo proposal tool for small teams to replace PandaDoc. Once your profile is set up, you enter a minimal workspace that keeps distractions to a minimum. You get to set up themes, like color schemes, fonts, and images, though preset options are fairly limited.

Inside the editor, customization feels effortless with undemanding steps. A clearly visible edit button, simple double-click text edits, and a neatly organized left panel that splits into blocks, design, and fields, make every operation manageable. You can adjust layouts, colors, alignment, and add blocks for pricing or deliverables without friction. The overall template structure is formal and adequate for case studies or research-style documents as well.

Its sign-or-decline option is sleek with one click, and the proposal analytics add useful insight. However, if you want to make a remarkable proposal with advanced, branded elements such as videos and attachments, you’ll be disappointed by the lack of control. You can only add them at the end, and the app allows you to send proposals as PDFs via email, which feels dated. Still, for small businesses with accommodating clients, Docspo remains one of the best PandaDoc alternatives.

Pricing

• A free trial is available for a limited period.
• Get the start plan for only $15 per month, ideal for single users and limited template work.
• The Base package includes 5 templates and Zapier integration for a $ 30-per-month annual subscription. 
• The Pro plan starts at $45 per month per user with annual billing.

10. HoneyBook

HoneyBook is an all-in-one CRM rather than a pure proposal tool, making it a viable PandaDoc alternative for only US and Canadian businesses that want proposals, contracts, invoices, and client management under one roof. It connects projects with profitability, which appeals to big service-led teams.

The setup, however, demands patience, which can hold you back from pursuing it. You’ll need to add credentials, company details, and brand assets upfront. That investment pays off later with faster branded proposals, but if you’re new or in a rush, the onboarding can feel heavy and distracting.

As a proposal maker, HoneyBook feels secondary. Templates from the files section are limited and fairly generic, often missing critical proposal sections. This means more manual structuring, making it better suited for experienced proposal writers who already know what clients expect.

The editor is smooth but creatively restrictive. You can tweak fonts, colors, themes, and layouts, track proposals, and send them directly, just don’t expect any deep proposal-focused features.

Pricing

• Create a free profile instantly.
• Get the Starter pack for $29 per month when billed annually.
• Also, the Essential pack starts at $36.75 per month.
• The Premium plan starts from $81.75 per month when billed annually.

Pro Tips for Choosing the Right PandaDoc Alternatives

A feature-by-feature overview of these PandaDoc alternatives may feel intriguing. That’s why I’m here to share the best tips to select the suitable proposal maker.

1. Identify Your Core Requirements

Make sure you select the tool that aligns with your goals. For example, if you aim to create standardized proposals faster than ever, choose a proposal maker like DocHipo to streamline the process. 

2. Carefully Check for Convenient Features

If your goal is clear, you know which features you want for flexibility. Make sure the PandaDoc alternative lets you create modern, interactive, and well-structured proposals quickly. 

3. Look for the User-Friendliness of the Tool

The user-friendliness of the proposal app is non-negotiable in the fast-paced, busy world of business. So, pick a tool that’s easy to use, has zero learning curve, and is easy to manage. If you want enterprise-ready, brand-aligned proposals, look for features such as the Brand Kit or heavy-duty proposal builders with a detailed setup process.

4. Prioritize Professional Pre-Designed Proposal Templates

When it comes to clients’ approval, time is a sensitive factor. To eliminate delays and accelerate proposal creation, choose a proposal maker with a wide range of professionally designed templates in well-defined categories, offering a variety of niche services. 

5. Look for Modern AI Design Capabilities

Modern AI features can improve layouts, content flow, and overall polish of proposals with minimal effort.

6. Check Seamless Collaboration Features

Real-time edits, comments, and version control matter when multiple stakeholders are involved. That’s why strong, flexible, real-time collaboration features can save time and effort when working with clients. 

7. Consider Privacy and Security

Make sure the alternative proposal tool supports data encryption, access control, and compliance with applicable standards to protect your and stakeholders’ confidential information.

8. Check the Pricing Structure

Watch for hidden limits on users, documents, or features before committing. PandaDoc alternatives offer competitive pricing. So, make sure you check out all the features and evaluate the subscription plans thoroughly. 

9. Try a Free Trial First

Hands-on testing reveals more than feature lists ever will. Also, the free trial gives you the opportunity to explore the interface, templates, and non-negotiable features. 

10. Read Reviews and Testimonials for the Tool

Reviews and testimonials often highlight deal-breakers you won’t see on landing pages. So, take some time out and spend it on the internet to read reviews about these tools before choosing the ultimate proposal tool.

Let’s Get Started With…

If rising subscription costs or increasingly complex workflows are slowing you down, it may be time to explore a better-fitting proposal solution. With so many strong PandaDoc alternatives available, choosing the right one can feel overwhelming.

That’s why this guide breaks down the key operational features and pricing plans of each tool in detail, along with practical tips to help you select the option that best aligns with your business needs.

And if you prefer having everything in one place, from creating scannable, interactive proposals to sharing them effortlessly via web-style formats, live links, browser-based e-signatures, and real-time approval notifications, DocHipo is worth trying. Sign up to access a modern, expert-approved proposal maker and create benchmark proposals in significantly less time.

FAQs

What is similar to PandaDoc?

There are several proposal management tools available if you’re exploring smart alternatives. DocHipo stands out as a dedicated business proposal solution for solopreneurs, freelancers, and small sales or marketing teams that regularly work with clients in marketing, consulting, coaching, legal, talent sourcing, and IT services.

With DocHipo, you can create benchmark proposals using modern, webpage-style formats designed for easy scanning. Purpose-built proposal widgets, such as Scope of Work, timelines, and pricing tables, bring structure and instant clarity to key details, while interactive elements and browser-friendly e-signatures with real-time activity notifications keep approvals moving smoothly.

Alongside DocHipo, other well-known PandaDoc alternatives include Qwilr, Better Proposals, Bonsai, and more.

What is the alternative to PandaDoc?

You can pick any popular tool from the following 10 best PandaDoc alternatives: DocHipo, Qwilr, Proposify, Better Proposals, Prospero, Bonsai, Proposable, Pxmo, Docspo, and HoneyBook.