10 Best Software for Proposals: Features, Pricing, and Tips

If you’ve ever created a proposal, you know it’s rarely a one-and-done task. A lot rides on getting professional proposals right, from clear deliverables to timely approvals. That’s where proposal maker software comes in.

The best proposal tools help you manage everything in one place: designing polished proposals, structuring critical sections, and securing approvals without friction. They enable you to tailor proposals to your business needs, streamline workflows, and close approvals faster.

To help you choose the right solution, we’ve curated a list of the ten best proposal software options worth considering.

This was just a glimpse into these tools. You can get a detailed analysis, including their features, suitability, and pricing. Towards the end of this blog, you will also find some pro tips to choose the proper proposal software for your business.

10 Best Software for Proposals for Quick Creation and Easy Approvals

When creating this list of the best proposal tools, we focused on key criteria. Most of them help you to develop proposals with templates and get them approved. We have tested and evaluated each tool and summarized the key highlights. Let’s explore the online proposal maker tool.

1. DocHipo

DocHipo is a modern, intuitive content creation platform built for businesses to create everything from proposals, presentations, and brochures to case studies and social media graphics and videos within minutes. Its powerful editor comes with a rich library of design widgets and easy drag-and-drop controls, making professional design accessible to everyone.

When it comes to creating proposals, DocHipo Proposal Maker goes beyond basic layouts. It’s a complete proposal-creation suite designed to help you present better and close deals faster.

You can get started with professionally designed proposal templates tailored for industries such as consulting, design, IT services, marketing, software, training, travel, accounting, legal, events, and construction. Each proposal uses a modern, website-style layout that feels far more engaging than traditional static PDFs.

DocHipo lets you build professional proposals while keeping every detail aligned with your business workflow. Clients can smoothly scroll through your proposal and navigate between sections using a built-in menu, creating a seamless and interactive viewing experience.

To simplify proposal creation, DocHipo offers pre-structured sections such as executive summaries, scope of work, timelines, and pricing tables. This allows you to focus on clearly communicating your offer without worrying about structure or flow.

One of the standout aspects of DocHipo Proposal Maker is its interactive pricing, scope, and timeline sections, features rarely found in conventional proposal tools. You can preset currencies, taxes, items, durations, and editable quantities to ensure faster creation and consistency across proposals.

These presets automatically apply to future proposals, saving time while maintaining uniformity. You can also fine-tune timelines and pricing directly within the tables, break timelines into hours, weeks, or months; mark items or sections as optional; and set billing frequencies as needed. DocHipo automatically calculates total timelines and pricing for you.

Once your proposal is ready, you can publish it with an expiration date and enable the navigation menu. DocHipo also supports e-signatures, allowing clients to review and sign proposals from any device, helping you close deals faster.

You can add multiple signers by specifying their names and email addresses, ensuring clarity for all parties. After approval, the proposal is automatically locked to prevent further edits.

To make your proposals visually compelling, you can add charts, apply brand elements using the Brand Kit, and even leverage generative AI to create text and images while planning your proposal content.

Watch this video tutorial to see how you can create professional proposals in minutes with DocHipo:

Ideal for

DocHipo is ideal for businesses, professionals, corporates, and entrepreneurs looking for a single platform to create, manage, and close proposals efficiently.

Pricing

You can start with DocHipo as a free proposal maker with limited templates and assets. To unlock the full feature set, choose from the following plans:

• Pro Plan: $7.50 per user/month (billed annually),  ideal for solopreneurs and small teams
• Pro Unlimited: $225/month (billed annually) unlimited users, designed for large teams

2. PandaDoc

PandaDoc is a popular proposal software platform. It provides a range of ready-to-use templates for proposals, contracts, quotes, and agreements. The template designs are basic and align with a strictly corporate tone. Additionally, the interface can feel archaic, but it includes a drag-and-drop editor for quick, accessible document creation.

When it comes to proposal creation, PandaDoc provides interactive pricing tables, reusable content blocks, and legally binding e-signatures. Plus, you can incorporate branding elements, images, and pre-approved sections from its content library. 

Not just that, it also supports document tracking, letting you see when your clients open or view proposals.

Beyond creation, PandaDoc enables seamless sharing through secure links and email sends, along with real-time activity notifications. It also includes AI-powered features for content generation and workflow automation, helping teams speed up document preparation. 

Plus, PandaDoc integrates with popular CRMs and tools like HubSpot, Salesforce, Stripe, and Google Workspace to streamline your sales process.

Overall, PandaDoc is an excellent tool for creating business documents. However, the tool could improve its interactivity, as you may feel restricted when customizing the pricing table. Also, the pricing may be higher than for simpler proposal tools. 

Ideal for

PandaDoc is best suited for teams that need a complete document workflow, from proposal creation to signing and payments.  

Pricing 

The tool offers a limited 14-day free trial. For further use, you can switch to the paid plans:

• Starter Plan: $19/month per user (billed annually)
• Business Plan: $49/month per user (billed annually)
• Enterprise Plan: Customizable pricing

3. Qwilr

Qwilr is one of the best proposal software platforms, designed to help businesses create interactive, web-based proposals and quotes. It offers professionally designed templates for proposals, quotes, case studies, and brochures, all accessible through a clean, browser-based interface. 

The editor is intuitive, with drag-and-drop functionality. It also offers numerous features and assets, making it easy to create sleek documents without design experience. Qwilr focuses on visually engaging layouts, modular content blocks, support for rich media, and responsive design. 

In addition, you can add pricing tables, embed videos, showcase images, and personalize content for each client. Qwilr also provides analytics to track client engagement, giving you a larger picture of how prospects interact with your proposals. 

Sharing proposals is effortless with Qwilr’s secure links, and clients can approve or accept quotes directly online. The tool also offers generative AI capabilities that help you create proposals from a text prompt and your website data. 

Additionally, Qwilr includes e-signature, automation features, CRM integrations, and smart pages to streamline proposal creation and approvals.

Overall, Qwilr is a strong choice if you’re looking to deliver visually impressive, web-style proposals that drive engagement.

Ideal for

Qwilr is well-suited for agencies and sales teams that prioritize modern design, presentation, and the client experience. 

Pricing

You can try Qwilr for free with a limited-period trial. To use it in the long run, you can pay for these plans:

• Business Plan: $35/month per user (billed annually)
• Enterprise plan: $59/month per user (billed annually)

4. Proposify

Proposify is another minimalistic proposal software that helps businesses create, send, and manage professional sales proposals online. It offers a limited range of ready-made proposal templates for service providers, agencies, and sales teams. 

With its clean, guided interface and drag-and-drop editor, Proposify makes it easy to build polished business proposals without requiring design expertise. For proposal creation, Proposify provides customizable sections, interactive pricing tables, and rich media support to help present offers clearly and persuasively. 

You can add images, videos, and detailed scopes of work to create engaging proposals tailored to each client. The platform also supports internal approval workflows, making it easier for teams to review and finalize proposals before sending them out.

Proposify includes built-in e-signature functionality, allowing clients to sign proposals directly within the document for faster approvals. Plus, it also offers real-time proposal tracking, so you can see when prospects open, view, or interact with your proposal. These insights help sales teams follow up at the right time and improve conversion rates.

Since the tool only focuses on creating professional proposals, you may find the editor less flexible for highly visual designs. Additionally, the tool can provide a range of design assets to accelerate the design process. However, you may experience lag when using it, which the tool can improve.

Ideal for

Proposify is well-suited for businesses, agencies, and sales teams looking for a dedicated online proposal tool to streamline sales workflows and improve deal closure. 

Pricing

Proposify offers a limited-period free trial, but you can access it for long-term use with these paid plans:

• Basic plan: $19/month per user (billed monthly or annually)
• Team plan: $41/month per user (billed quarterly or annually)
• Business plan: $65/month per user (billed annually)

5. Better Proposals

Better Proposals is online proposal software that helps businesses create visually appealing, conversion-focused sales proposals in minutes. It offers an extensive library of professionally designed proposal templates across industries like marketing, consulting, IT, web design, property, and creative services. 

Before you access the tool, you need to provide substantial information to enable personalization. The interface is simple and guided, making it easy for users to build polished proposals without needing design or technical skills. However, if you are new to the tool, you will need some time to familiarize yourself with the dashboard widgets.

Better Proposals includes built-in e-signatures and proposal tracking, allowing clients to sign directly within the document and enabling you to see when proposals are opened or viewed. Additionally, the tool helps you manage all payments in one place.

For proposal creation, Better Proposals provides ready-made sections, interactive pricing tables, and customizable content blocks to present your offer clearly. You can add images, videos, testimonials, and detailed scopes of work to personalize each proposal. However, customization capabilities for text and graphic elements in the design are limited. 

Ideal for

Better Proposals is well-suited for freelancers, agencies, and small businesses seeking a straightforward online proposal tool that focuses on fast creation and client engagement.

Pricing

You can try Better Proposals for free for a limited period and access it further with these paid plans:

• Starter Plan: $13/month per user (billed annually)
• Premium Plan: $21/month per user (billed annually)
• Enterprise Plan: $42/month per user (billed annually)

6. Bonsai

Another best software for proposals is Bonsai, also known as Hello Bonsai. It combines proposals, contracts, invoicing, time tracking, and project management into one unified workspace. Its clean, user-centric interface makes complex business workflows easier to handle, even without technical expertise.

At the heart of Bonsai is its proposal and contract builder, which lets you craft polished, legally binding documents that clearly present your services and terms. You can start with customizable templates tailored to industries such as design, development, marketing, and consulting.

In terms of template aesthetics, the design mirrors basic document-style proposals but lacks depth. You can add a pricing table and customize it interactively; however, the editor does not offer interactive tables for the timeline and scope of work.

What sets Bonsai apart is its all-in-one workflow automation. They can streamline your workflows, get you fast approvals, and help you create proposals tailored to your business.

In addition, the built-in AI features can help draft contract language, summarize documents, and refine client communications, making day-to-day business faster and more professional. 

Once your proposal is ready, Bonsai delivers it as a shareable link that clients can open on any device. As soon as your client accepts the proposal, Bonsai automatically generates the invoice based on the selected payment method, eliminating back-and-forth. It also helps you track client activity, so you know when the client has viewed or signed it, enabling you to follow up confidently and close deals faster.

However, some larger enterprise teams or businesses needing robust CRM-level workflows might find Bonsai’s capabilities more limited. Additionally, its breadth of features may feel overwhelming to users who want only a simple proposal creator.

Ideal for

Bonsai is ideal for freelancers and small teams who want an all-in-one business tool rather than separate apps for proposals, contracts, invoicing, and time tracking.  

Pricing

You can start the free trial of Bonsai, but only after paying for any of these plans:

• Basic plan: $9/month per user (billed annually)
• Essential plan: $19/month per user (billed annually)
• Premium plan: $29/month per user (billed annually)
• Elite plan: $49/month per user (billed annually)

7. Prospero

Prospero is an intuitive proposal software that helps you create professional proposals efficiently. It offers an extensive library of ready-made proposal templates for business, design, consulting, bookkeeping, legal, and architectural services. 

The interface is clean and straightforward, making it easy to design polished proposals even without design experience. As one of the best proposal makers, Prospero provides customizable layouts with flexible content blocks, including text, images, videos, and interactive pricing tables, to showcase your services clearly.

You also get access to a content library and ready-made sections to speed up drafting, so you can build proposals without starting from scratch. Additionally, you can use it as proposal-tracking software, as it shows when and for how long clients open your proposals, helping you time follow-ups effectively.

Beyond creation, Prospero lets you share proposals online via email and WhatsApp with secure, trackable links so clients can view them on any device. However, Prospero can add features such as password protection and expiration dates to safeguard documents during sharing.

It also includes built-in e-signatures, with multiple signing options such as typed, drawn, or uploaded signatures, and timestamp/IP tracking to enhance security. 

Overall, Prospero is a powerful online proposal tool focused on design, speed, and engagement, but it may feel limited in its depth and in meeting advanced branding needs.

Ideal for

Prospero suits freelancers, agencies, and small businesses seeking an easy workflow for proposal creation and approval. 

Pricing

You can try Prospero for free with limited use or get the paid plan at $14/month per user, billed annually for unlimited use.

8. Honeybook

HoneyBook is a complete business management platform available only in the US and Canada. Being one of the best software for proposals, HoneyBook combines proposals, contracts, bookings, invoicing, and client communication into a seamless system. Its intuitive, visually appealing interface helps users manage client projects from first inquiry to final payment, all in one place.

It includes a library of customizable proposal and contract templates that let you present your services clearly and professionally. You can tailor proposals with your branding, service descriptions, pricing options, and terms of work. 

Unlike standalone proposal builders, HoneyBook lets you link contracts directly to your proposals, so clients can review and sign both in one flow, simplifying the approval process.

Once your proposal and contract are ready, HoneyBook lets you send them to clients via a secure, shareable link or email. Clients can view, approve, and sign documents online, all within a responsive client portal that feels modern and streamlined. 

HoneyBook also includes workflow automation features that automatically handle welcome emails, reminders, payment prompts, and task sequences, helping you save time and reduce manual follow-ups.

Additionally, some users may feel limited in advanced customization, and more complex workflows can require additional setup effort.  Still, for businesses that want a unified experience from inquiry to payment, HoneyBook remains a popular choice.

Ideal for

HoneyBook is particularly suited for non-technical, creative freelancers and small businesses (photographers, designers, consultants, event planners, etc.) who want an all-in-one system for proposals, contracts, scheduling, and payments.

Pricing

You can get the hang of Honeybook with the free trial and access it for long-term use with these plans:

• Starter plan: $29/month per user (billed annually)
• Essentials plan: $36.75/month per user (billed annually)
• Premium plan: $81.75/month for unlimited team members (billed annually)

9. Proposable

Proposable is an online proposal software designed to help businesses create, send, and track professional sales proposals with ease. It offers a well-categorized library of customizable proposal templates suitable for services, consulting, agencies, and sales teams. 

The interface is clean but archaic, with a guided editor that lets you build polished proposals without needing design expertise. It also guides new users at every step, keeping the learning curve manageable.

When it comes to building proposals, Proposable offers adaptable content sections, dynamic pricing tables, and interactive components that help present your services clearly. You can neatly structure key details, such as about us, timelines, and pricing, making it easy for clients to review and understand your offer at a glance.

To speed up creation, the platform lets you reuse templates and saved content blocks, ensuring consistency across proposals while preserving your brand’s voice and messaging.

Once your proposal is ready, Proposable lets you share it effortlessly via secure, trackable links that clients can access from any device or browser.

It includes built-in e-signatures to streamline approvals and reduce the time from proposal delivery to signature. However, the tool can enhance the user experience through more intuitive customization options.

Ideal for

Proposable is ideal for small to medium-sized businesses and sales teams that need a simple, focused online proposal tool to create, send, and track proposals without unnecessary complexity.

Pricing

Apart from the free trial, these are the paid plans that you can use:

• Solo plan: $19/month per user.
• Team plan: $39/month per user.
• Enterprise: $500+/month for teams.

10. Docspo

Docspo is another proposal software, serving as an all-in-one online proposal management platform. It helps businesses create, design, send, and manage professional proposals and agreements in one place. 

You can start creating proposals using beautiful templates for industries such as marketing, construction, consulting, and more, helping you tailor them to your clients’ needs.

The templates lean toward modern aesthetics, blending professional proposals with visually appealing layouts. Plus, it supports interactive elements like pricing tables with selectable packages, forms, images, and videos, so your proposals can do more.

Creating proposals is easy with the intuitive, user-friendly interface. Plus, it also caters to technically advanced users, allowing you to add custom blocks using HTML, CSS, and JavaScript. 

Docspo also allows you to set an expiration date for your documents and helps you share them with clients through secure, trackable links or direct email/SMS delivery. Once sent, you receive real-time analytics and notifications that indicate when the receiver opens or views the documents, helping you follow up. 

It also includes built-in e-signature functionality, allowing clients to sign proposals and agreements online, speeding up the approval and closing process.

Overall, Docspo is a robust tool for creating and managing proposals. However, some users may find that customization options aren’t as deep as those in more advanced design or proposal platforms, and integrations beyond basic CRM connections may be limited unless you upgrade to a higher-tier plan. 

Ideal for

Docspo serves small to medium-sized businesses, sales teams, and service professionals seeking a simple, interactive proposal and e-signature solution without the complexity of full sales automation platforms.

Pricing

The tool is free to use for a limited number of documents per month. Otherwise, you can avail these paid plans:

• Start plan: $15/month per user (billed annually)
• Base plan: $30/month per user (billed annually)
• Pro plan: $45/month per user (billed annually)

Choosing the Right Software for Proposals

After reviewing all the proposal-making tools, you may have noticed many similarities and unique features among them. Choosing the best tool for preparing a proposal is less about capabilities and more about how well it aligns with your business goals, usability, and budget.

Here are a few things you can consider.

Define Your Proposal Requirements

First, you need to know which types of proposals to create and how often. You can further ask questions about:

• Are you creating simple proposals or complex sales workflows?
• Do you need contracts, e-signatures, and payments all in one place?
• Is team collaboration and approvals essential?
• Do you want CRM integration, or is that optional?

Align the Proposal Software Features with Your Business 

Different tools suit different business needs. If you are a freelancer, you may opt for an easy-to-use tool; if you are an enterprise, you prefer a proposal management tool. For clarity, define your business needs, team size, and industry. 

Consider Usability, Design Aesthetics, and Personalization

Once you have a clear understanding of your business needs and the features of these tools, focus on usability. If you are a seasoned designer, you can use tools with a steeper learning curve. However, if you are a beginner at creating proposals, you can use ready-to-use templates that most of these tools offer.

Even when creating a professional proposal, you need a visually appealing design. Depending on your brand tone, client, and proposal format, you can choose templates’ aesthetics ranging from modern to corporate. Also, look for flexibility in design and the brand kit for quick personalization.

Evaluate Budget vs Value for Proposal Software

Pricing is a key factor in decision-making when selecting proposal software. When selecting a tool, consider long-term use and your budget. Prioritize the features and evaluate which tool offers the best value.

Test the Best Software for Proposals Before You Commit

Since all the tools offer a free trial, you can easily test them. Build a proposal, incorporate the e-signature feature, and share it to get familiar with the tools. Also, assess the time required and ease of creating any document.

Wrapping Up

We have explored the best proposal software, its features, ideal use, and pricing. Ultimately, choosing the right tool to create proposals depends on factors such as your business needs, size, budget, and the types of proposals you plan to send to your clients. 

From this list of proposal tools, you can have your pick whether you are a freelancer or a marketing professional. Before committing, take advantage of free trials, explore templates, and test how easily each platform fits into your workflow. 

The right proposal software won’t just help you create documents; it will streamline approvals, improve client experience, and help you close deals faster. 

If you need a modern, intuitive tool with the easiest-to-review structured sections and fast approvals, consider DocHipo. Sign up and try DocHipo Proposal Maker and turn every proposal into an opportunity to win.

FAQs

What is proposal software?

Proposal software is an all-in-one solution for creating, streamlining, managing, sharing, and tracking proposals. In addition, it offers ready-to-use professional templates and exclusive features such as AI assistance and e-signature to expedite approvals.

What is the best proposal software?

Here are some of the best proposal software options: DocHipo, Proposify, PandaDoc, Better Proposals, Qwilr, Bonsai, etc.